Monroe, Michigan
Monroe City Council Meeting Agenda
November 17, 2008
RULE OF THE CHAMBER
Any person wishing to address City Council shall step up to the lectern, state their name and address in an audible tone of voice for the record, and unless further time is granted by the presiding officer, shall limit their address to three (3) minutes.A person may not give up or relinquish all or a portion of their time to the person having the floor or another person in order to extend a person's time limit in addressing the Council. Any person who does not wish to address Council from the lectern, may print their name, address and comment/question which he/she would like brought before Council on a card provided by the Clerk/Treasurer and return the card to the Clerk/Treasurer before the meeting begins. The Clerk/Treasurer will address the presiding officer at the start of Citizen Comments on the Agenda, notifying him of the card comment, and read the card into the record for response. Those who want to use audio and image recording equipment in Council Chambers that requires a monopod, tripod or other auxiliary equipment for the audio and image devices shall notify the City Clerk before the meeting begins. Arrangements will be made to accommodate the request in a manner that minimizes the possibility of disrupting the meeting. No additional illuminating lights may be used in Council Chambers unless a majority of City Council members consent. Additionally, cell phones and pagers should be set to vibrate or silent mode when inside Council Chambers. Should any person fail or refuse to comply with any Rules of the Chamber, after being informed of such noncompliance by the presiding officer, such a person may be deemed by the presiding officer to have committed a breach of the peace by disrupting the public meeting, and the presiding officer may then order such person excluded from the public meeting under Section 3 (6) of Open Meetings Act, Act 267 of 1976. You will notice a numbering system under each heading. There is significance to these numbers. Each agenda Item is numbered consecutively beginning in January and continues through December of each calendar year. The City of Monroe will provide necessary reasonable auxiliary aids and services to individuals with disabilities at the meeting/hearing upon one weeks' notice to the City Clerk/Treasurer. Individuals with disabilities requiring auxiliary aids or services should contact the City of Monroe by writing or calling: City of Monroe, City Clerk/Treasurer, 120 E. First St., Monroe, MI 48161, (734) 384-9136. The City of Monroe website address is www.monroemi.gov.
AGENDA - CITY COUNCIL REGULAR MEETING
MONDAY, NOVEMBER 17, 2008
7:30 P.M.
Amended
I. CALL TO ORDER.
II. ROLL CALL.
III. INVOCATION/PLEDGE OF ALLEGIANCE.
IV. PRESENTATION.
Presentation by Andrea Jones, Director of Monroe Mainstreet, of the new website.
V. PUBLIC HEARINGS.
275 Public hearing for the purpose of review and hearing comments on an application for Obsolete Property Rehabilitation Tax exemption Certificate pursuant to Public Act 146 of 2000, as amended, from G. Martin & Son, LLC for improvements proposed to be made at 43 South Monroe Street. There are no comments on file in writing in the Clerk-Treasurer's Office.
VI. COUNCIL ACTION.
274 Communication from the Department of Engineering and Public Services, submitting Proposed Ordinance No. 08-017, an Ordinance to amend Section 1060.15 of the Codified Ordinance "Use of DPS Dumpster".
Proposed Ordinance No. 08-017 up for its first reading and recommending that the public hearing be set for December 1, 2008 at 7:30 p.m. in the City Council Chambers.
285 Communication from the Department of Engineering and Public Services, submitting a Proposed Ordinance No. 08-018, an Ordinance to amend Section 1020.04, Removal of Snow, Ice, Filth, and Dirt From Sidewalks.
Proposed Ordinance No. 08-018 up for its first reading and recommending that the public hearing be set for December 1, 2008 at 7:30 p.m. in the City Council Chambers.
VII. CONSENT AGENDA. (All items listed under the Consent Agenda are considered to be routine by Mayor and Council and will be approved by one motion, unless a Council member or citizen requests that an item be removed and acted on as a separate agenda item)
A. Approval of the Amended Minutes of the Special Meeting held on October 27, 2008 and the Minutes of the Regular Meeting held on Monday, November 3, 2008.
B. Approval of payments to venders in the amount of $__________________.
Action: Bills be allowed and warrants drawn on the various accounts for their payment.
275 Obsolete Property Rehabilitation Certificate Application – 43 S. Monroe Street.
1. Communication from the Interim Director of Planning and Recreation, submitting an Application for Obsolete Property rehabilitation Tax Exemption from G. Martin & Son, LLC for improvements proposed to be made at 43 South Monroe Street and recommending that Council approve the request in accordance with the recommendation of the EDRC, in the form of the attached resolution and authorize staff to forward the application to the State Tax Commission for their review and action, following a public hearing, at its November 17, 2008 meeting.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
276 Health Savings account Service Agreement.
1. Communication from the Finance Director, submitting a service agreement with Fifth Third Bank as the provider for a health savings account (HSA) in conjunction with a high deductible health plan (HDHP) as one of the options that may be selected as the health insurance benefit provided beginning January 1, 2009 to Fire union and non-union employees and recommending that council approve the HSA services agreement with Fifth Third Bank and authorize the Finance Director to sign it on behalf of the City of Monroe.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
1. Communication from the Mayor's Office submitting a proposed resolution for appointments to various City Boards and Commissions, and recommending the proposed Resolution be adopted.
2. Supporting documents.
3. Action: Accept, place on file and the resolution be adopted.
278 City of Monroe contribution to the Fitness Initiative Grant for the Fire Department.
1. Communication from the Fire Chief, reporting back on a grant received for the Firefighter Fitness Initiative in FY 2008, that the City of Monroe's contribution was 10%, $4,894.00 as matching funds, and recommended that Council approve the transfer of $4,894 budgeted in the 2008 Fire Department budget to the 2009 budget to cover the cost of the match on the Fitness Initiative Program grant.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
279 Replacement of the breathing air fill station and compressor at the Fire Department.
1. Communication from the Fire Chief, reporting back on bids received for the replacement of the breathing air fill station and compressor and recommending that the bid be awarded to BAS of Jackson, Michigan, for the amount of $32,324.00 as they provided the only bid that met the specifications requested.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
280 First Presbyterian Church Banner Request.
1. Communication from the City Manager Office, reporting back on a request from the First Presbyterian Church to display a banner across Monroe Street from September 7 – October 3, 2009 announcing the church's charity bed race to aid children on October 18, 2009, and recommending approval of the request.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
1. Communication from Director of Water and Wastewater Utilities, reporting back on data collected from the URS Corporation to complete the Flow Monitoring Study and Sewer System Evaluation Survey to meet the approved MDEQ work plans and schedule and recommending that a purchase order be awarded to the URS Corporation for Engineering Services in the amount of $194,000.00 for the SSES and Flow Monitoring Study on the Wastewater System Improvements project as outlined in the attached proposal.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
1. Communication from Director of Engineering and Public Services, submitting a Change Order to Dominic Gaglio Construction, Inc., for the reconstruction of the above four (4) projects in the amount of $44,500, which includes 10% in Engineering and Contingencies and recommending that Council award a Change Order to the 2007/2008 Concrete Paving Program to Dominic Gaglio Construction, Inc. and further recommending that the City Engineer be authorized to sign the change order on behalf of the City of Monroe.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
283 2008 Water Main Rehabilitation Program.
1. Communication from Director of Engineering and Public Services, submitting a request for an extension of the original contract award to Arcadis U.S. Inc., to finish the construction season and recommending that an additional purchase order in the amount of $20,000 be awarded to Arcadis U.S., Inc., for inspection on the 2008 Water Main Rehabilitation Program and further recommending that the Director of Engineering and Public Services be authorized to issue the purchase order on behalf of the City of Monroe.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
1. Communication from Director of Engineering and Public Services, reporting back on bids received for surplus vehicles not being used and recommending that Council dispose of the property delineated on the attached bid tabulation sheet to the bidders listed therein, in the amounts shown, and further recommending that the Director of Engineering and Public Services and/or his designee be authorized to perform any transactions necessary to complete these sales..
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
VIII. MAYORS COMMENTS.
VIII. CITY MANAGERS COMMUNICATION.
IX. COUNCIL COMMENTS.
XI. CITIZEN COMMENTS.
XII. ADJOURNMENT.